Gilmore Tree Services
Terms & Conditions

1. Estimate Validity
Any estimate is valid for thirty (30) days from the date issued unless otherwise stated in writing. Gilmore Tree Services reserves the right to adjust pricing after this period due to changes in labor, materials, fuel, or market conditions.

2. Scope of Work
Work is limited strictly to the services described in this estimate. Any additional work required due to unforeseen conditions—including but not limited to hidden decay, structural instability, or concealed hazards—will require a change order and may result in additional charges.

3. Site Conditions & Access
Client agrees to provide safe and unobstructed access to the work area. Vehicles, obstacles, and pets must be cleared prior to arrival. Delays or additional costs resulting from restricted or unsafe access will be the responsibility of the Client.

4. Underground Utilities & Private Installations
Public utilities are typically marked through JULIE (Illinois 811) or Missouri One Call (811) in accordance with applicable state law (220 ILCS 50/ and RSMo §319).
The Client is solely responsible for identifying and marking all private underground systems, including but not limited to irrigation, septic systems, invisible fences, drainage, and landscape lighting.
Gilmore Tree Services shall not be liable for damage to unmarked or improperly identified underground systems.

5. Property Protection & Inherent Risk
Tree work involves inherent risks. While reasonable precautions will be taken, the Client acknowledges that lawn disturbance, soil compaction, rutting, and incidental damage to landscaping or surfaces may occur—especially in wet conditions. Repairs are not included unless expressly stated in writing.

6. Debris Removal & Cleanup
Unless otherwise specified, all major debris will be removed. Cleanup will be completed to a professional standard; however, fine debris such as sawdust and small twigs may remain.

7. Stump Grinding (If Applicable)
Stump grinding is not included unless specifically listed. Grinding depth is typically 6–12 inches below grade. Surface and subsurface roots are not removed unless specified. Wood chips will remain on site unless removal is included.

8. Scheduling, Delays & Force Majeure
Work scheduling is subject to weather, equipment availability, and safety conditions. Gilmore Tree Services reserves the right to delay or reschedule work due to unsafe conditions or events beyond its control.

9. Payment Terms
Payment is due upon completion unless otherwise agreed in writing. Deposits may be required for larger projects.
Balances unpaid after ten (10) days may accrue interest at a rate of 1.5% per month or the maximum allowed by applicable state law.

10. Right to Suspend Work
Gilmore Tree Services reserves the right to suspend or terminate work for nonpayment, unsafe conditions, or breach of these terms. Any delays or additional costs resulting from suspension will be the responsibility of the Client.

11. Collection Costs & Attorneys’ Fees
To the extent permitted by Illinois and Missouri law, the Client agrees to pay all reasonable collection costs, including attorneys’ fees, court costs, and collection agency fees.

12. Mechanics Lien Rights
Client acknowledges that Gilmore Tree Services may assert lien rights under applicable state law, including:

• Illinois Mechanics Lien Act (770 ILCS 60/)

• Missouri Mechanics Lien Law (RSMo §429)
  Failure to remit payment may result in a lien being placed against the property.

13. Cancellations & Rescheduling
Cancellations must be made at least twenty-four (24) hours prior to scheduled service. Late cancellations or missed appointments may result in a cancellation fee.

14. Permits & Compliance
Unless otherwise stated, the Client is responsible for obtaining any required permits and ensuring compliance with local ordinances, HOA rules, and municipal regulations in the jurisdiction where the work is performed.

15. Insurance & Limitation of Liability
Gilmore Tree Services maintains general liability insurance and workers’ compensation coverage as required by applicable state law. Proof of insurance is available upon request.
To the fullest extent permitted by Illinois and Missouri law, liability is limited to the total value of the contracted services.

16. Governing Law & Venue
This agreement shall be governed by the laws of the state in which the work is performed (Illinois or Missouri). Any legal action shall be brought in a court of competent jurisdiction within the county where the work is performed.

17. Entire Agreement
This document, together with the estimate and any written change orders, constitutes the entire agreement between the parties. No oral statements shall modify these terms.

18. Acceptance of Terms
Approval of an estimate—whether by signature, electronic acceptance, or commencement of work—constitutes full acceptance of these Terms & Conditions.